STUDENT RECORDS

Each school maintains student records (permanent, interim and permitted). Most records are under the supervision of the school principal and are located at the school; however, some psychological records are under the supervision of the Director of Pupil Personnel Services and are located at the District Office.

If you (the legal custodial parent or legal guardian) disagree with the content of your student's records, you may question the content of those records and request that the school principal and/or the Assistant Superintendent of Educational Services authorize requested modifications.

You are notified that the following specific information is available in District Board Policy 5022, Student and Family Privacy Rights and Board Policy 5125.1, Release of Directory Information.
  1. The types of personally identifiable information that the District has designated as directory information.
  2. A parent's or eligible student's right to refuse to let the District designate any or all of those types of information about the student as directory information.
  3. The period of time within which a parent or eligible student must notify the District in writing that he or she does not want any or all of those types of information about the student designated as directory information.
  4. Types of student records and information contained therein which are directly related to students and maintained by the District.
  5. The position of the District official/employee responsible for the maintenance of each type of record.
  6. The location of the log or record required to be maintained for student records.
  7. The policies of the District for reviewing and expunging student records.
  8. The right of the parent to access of student records.
  9. The procdures for challenging the content of student records.
  10. The categories of information which the District has designated as Directory Information.
  11. The right of the parent to file a complaint with the United States Department of Health, Education and Welfare concerning an alleged failure by the District to comply with any state/federal provisions.

Access to students' records is supervised by the school principal and/or Assistant Superintendent of Educational Services. Individuals having access to student records are natural parents, adoptive parents or legal guardians, Chico Unified School District employees as directed by school officials, officials of other public schools or school systems, authorized representatives of selected government offices where such information is necessary pursuant to federal or state law, parents of a student 18 years of age or older who is a dependent, or a student 16 years of age or older who has completed the tenth grade. Upon request, copies of student records will be made available to persons having access to those records according to adopted district procedures.

STUDENT DIRECTORY INFORMATION

Directory Information is specific identifying data about a student designated by the District as that which can be shared with others without parental consent. Directory Information means information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed. Such student information includes:
  1. name
  2. address
  3. telephone number
  4. electronic mail address
  5. photograph
  6. date and place of birth
  7. major field of study
  8. participation in officially recognized activities and sports
  9. weight and height of athletic team members
  10. dates of attendance
  11. degrees and awards received
  12. most recent previous school attended

Directory Information may be released at the discretion of the school principal to the PTA, recruiting officers for the Armed Services, employers, prospective employers, or representatives of the news media. Federal law requires the District to provide military recruiters, upon request, with three Directory Information categories  names, addresses and telephone listings  unless parents/guardians or students have advised the District that they do not want their student's information so disclosed by notifying the school principal in writing by the end of the third week of the school year. The District retains the right to deny the release of Directory Information if such denial is considered in the best interest of the student.

The District or school may release Directory Information as to former students unless the District receives a written request from the former student prohibiting the release of that information.  The Annual Acknowledgement of Rights card offers parents/guardians an opportunity to state a preference about release of Student Directory information.